Services & Pricing

What we build — and exactly what it costs.

Three engagements, all flat-fee, all scoped in writing before we start. No retainers unless you want one. No hidden costs.

No. 01

Custom AI System Build

$3,000–$6,000flat fee

We build a private AI assistant connected directly to your business's documents, records, and systems — contracts, invoices, customer files, job histories, inventory, whatever runs your operation. The result answers questions in plain language, grounded in your actual data, with sources your team can verify.

Timeline: 4–8 weeks
Best for: Businesses with real document volume — files, records, and history your team searches every day

What’s included

Document ingestion pipeline (PDF, Word, email, spreadsheets, exports)
Secure search index built on your own infrastructure
Custom query interface for your team (web or API)
Access controls matched to your existing permissions
Staff training session included

No. 02

AI Audit & Roadmap

$1,500flat fee

Before building anything, we spend two weeks mapping your business's data landscape — what you have, where it lives, what's structured vs. buried in PDFs, and which AI use cases would deliver the highest return. You leave with a written roadmap you can act on now, later, or with someone else entirely.

Timeline: 2 weeks
Best for: Any small business considering AI for the first time

What’s included

Interviews with 2–3 people on your team
Inventory of your documents, systems, and data quality
AI opportunity analysis ranked by payoff and effort
Written roadmap with prioritized recommendations
1-hour Q&A session on the findings

No. 03

Care & Intelligence Retainer

$800per month

AI systems need upkeep as your business grows. The retainer keeps your system sharp — new documents ingested, answer quality monitored, and a monthly check-in to review performance and field questions from your team.

Timeline: Month-to-month, cancel anytime
Best for: Businesses running an existing Barn AI system

What’s included

Monthly document ingestion (up to 500 new files)
Answer quality monitoring and tuning
Monthly 30-minute check-in call
Priority support (next business day response)
Quarterly roadmap review

How an engagement works

Five steps. The first one’s free.

Discovery Call

Free

A free 30-minute call to understand your business, your data, and your goals. No pitch — just diagnosis.

AI Audit

2 weeks

We map your documents, systems, and workflows to identify where AI delivers the most value, fastest.

System Build

4–8 weeks

Custom deployment on infrastructure you control. We handle setup, testing, and integration with the tools you already use.

Launch & Training

1 day

We go live and run a training session with your team so everyone knows how to get the most from the system.

Ongoing Support

Monthly

Optional retainer to keep your system current as your business and data grow.

FAQ

Common questions

: A retrieval-based assistant: an AI language model connected to your specific documents and data. Instead of generic internet-trained answers, you get responses grounded in your business's actual files — with citations you can verify in one click.
: No. Barn AI integrates alongside your current tools. We work with the document storage, accounting platforms, CRMs, and industry systems your team already uses.
: An AI Audit & Roadmap takes two weeks. A full Custom AI System Build typically takes 4–8 weeks from kickoff to launch, depending on data complexity and access.
: Your data stays on infrastructure you control. We don't train AI models on your files, share them with third parties, or retain them after the project ends.
: If your team spends hours each week searching for information they know exists somewhere — quotes, invoices, customer history, job records — you're a fit. Most of our clients have between 2 and 50 employees.

Not sure where to start? Start with the audit.

Two weeks, $1,500, and you’ll have a clear written picture of what AI can — and can’t — do for your business.

Book a Free Call